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    The Sevier County Board of Education establishes these general goals for the conduct of its business management program:

    • To develop a plan for the management of buildings and grounds which provides a safe, secure, comfortable, and clean environment for instruction and administration;
    • To provide a building maintenance program which protects the taxpayer's investment in facilities;
    • To provide sufficient supplies and equipment for effective teaching and learning;
    • To provide a student transportation system which meets state requirements;
    • To design and implement a program of food services which emphasizes nutritional needs of children as the basis of growth and development of bodies and minds;
    • To collect and maintain data pertinent to educational planning; and
    • To provide a sound program of insurance protection for system employees, students, and property.

    Policy References



    All school properties will be maintained in good physical condition: safe, clean, sanitary, and as comfortable and convenient as the facilities will permit or the use requires.


    The superintendent will develop and implement a continuing program of maintenance of all Board-owned buildings and grounds which will provide for the following:

    • Adequate custodial programs for all school;
    • Improvement and maintenance of school buildings and grounds; and
    • Repairs, including repairs of equipment and painting.

    The following are responsibilities of building principals:

    • To oversee the operation of the school plant and require that personnel assigned to the building keep it in a clean, healthful, and pleasant condition;
    • To make continuing checks for hazardous conditions, including safety and operation of equipment, and prevention of hazardous situations caused by carelessness; and
    • To request, on a timely basis, appropriate maintenance and repairs through appropriate channels.

    Policy References



    School System Employees

    Each employee shall take every reasonable precaution for the safety of themselves, students, visitors and all others having business with the school system. Each employee shall follow all safety policies and guidelines set forth by the school system.


    System Safety Coordinator

    The responsibility for developing the total safety program shall be delegated by the superintendent to a staff person as outlined in the TSBA Safety Manual, section AD. The coordinator shall be provided support, time, budget, and authority commensurate with the task. The coordinator, acting in an advisory capacity to all heads of major units within the system, shall be responsible for the promotion and development of an aggressive loss prevention and safety education program for employees and students of the school system.


    Other responsibilities include but are not limited to:

    • Protective equipment program
    • Employee safety training
    • Chair of safety committee
    • Attend TSBA safety training session
    • Implement a system safety manual similar to the TSBA Safety Manual
    • Employee safety incentive program

     Safety Advisory Committee

    The principal of each school, the food service supervisor, the vocational education supervisor, the transportation supervisor, and the maintenance supervisor shall serve on the system safety advisory committee as outlined in the TSBA Safety Manual, Section AD.


    The safety committee shall review issues, study problems, and research and develop programs related to safety. The committee shall assist the safety coordinator in disseminating safety and loss prevention information throughout the school system.


    The group shall meet at least once each six months.

    Policy References



    Safety Inspections

    Each school principal or department supervisor shall conduct or ensure that others conduct a safety assessment of buildings, equipment, grounds, and protective equipment under his/her supervision at least twice a year, no later than mid-semester.


    Copies of this assessment shall be submitted to the safety coordinator. The safety coordinator will submit a copy of each assessment to the TSBA Risk Management Division.


    Accident Investigations

    It will be the responsibility of each supervisor of employees injured on the job to investigate all accidents immediately after the injured employee(s) have received proper emergency medical attention.


    The supervisor will follow the guidelines as set forth in the TSBA Safety Manual, section AF. The appropriate accident investigation form must be submitted to the safety coordinator. The supervisor will take the corrective action necessary if the action is within the scope of his/her authority or forward the report to the safety coordinator for corrective action.

    Policy References



    Employee Reporting

    It shall be the responsibility of each employee to report any accident, incident, or unsafe condition immediately to his/her supervisor as outlined in the TSBA Safety Manual, Section AE.


    The report shall be filled out by the employee and may include suggestions for corrective action. The report shall be given to the employee's supervisor who shall take corrective action as necessary if the action is within the scope of his/her authority or forward the report to the safety coordinator for corrective action.


    Supervisor Reporting

    The injured employee's supervisor shall complete in its entirety the required state form (C-20) within seven days of the accident. The supervisor shall also provide additional employee information to the Board approved workers' comp agency to facilitate prompt handling of workers' compensation claims. This information shall include the employee's home and work telephone numbers.

    Policy References



    Back Protection

    It will be the responsibility of each employee who lifts objects that could potentially injure his/her back to wear a back support belt while lifting and moving objects. The back support belt must be a personal back support similar to the ProFlex 2000 manufactured by the Erogodyne Corporation.


    Each employee shall test each object before the lift to determine if it exceeds the individual's lifting limit. Any object determined to exceed the weight limit for one person or to be of such a shape as to be difficult to lift must be lifted by two employees wearing back support belts.

    Foot & Slip Protection

    Each employee, including but not limited to cafeteria, custodial, and maintenance personnel, working in areas classified by the safety coordinator as having potentially slick walking/working surfaces are required to wear slip resistant soled shoes appropriate for the floor surface.


    All maintenance personnel and each employee working in areas where there is danger of heavy objects dropping on their feet will wear shoes with steel toes. These steel-toed shoes must meet the requirement of the American National Standards Institute with an impact classification of I75 and a compression classification of C75.


    The protective shoes must be a type similar to manufactured and sold by Iron Age Safety Shoe Corporation.

    Hand Protection

    Appropriate protective gloves must be worn by employees whose work regularly exposes their hands to hazardous substances, cutting, or burning as outlined in the TSBA Safety Manual, section DD.


    General duty work gloves (cotton, knit, leather, or cotton-leather combination) will be worn by employees whose hands are subject to abrasion, friction, roughness, burns, slivers, etc.


    Heat resistant forearm length gloves will be worn for handling hot ware unloaded from any cooking equipment, or any other dealings with hot substances.


    Rubber gloves will be worn by all employees handling caustic chemicals, (i.e. acids, dyes, etc.). No one material provides adequate protection from all chemicals. Chemical protection gloves should be selected only after identifying the chemicals with which the gloves may come in contact.

    Eye Protection

    Employees will wear appropriate eye protection when machines or operations present hazards of flying objects, chemical splash, glass breakage, sparks, injurious radiation or combination of these hazards as outlined in the TSBA Safety Manual, section DD. Suitable eye protection may be provided by protective shield, welding helmets, goggles, and/or safety glasses. The appropriate form of eye protection must be matched to the hazard.


    Each supervisor will require that each employee is trained in proper safety practices and use and care of the equipment before such use. Documentation of training must be submitted by the supervisor to the safety coordinator who will file it for the duration of the employee's employment.


    All protective equipment will be of safe design and construction for the work to be performed. It will be the responsibility of all employees required to use safety equipment to assure its adequacy, including proper maintenance and sanitation of such equipment. Employee supervisor will inspect the equipment at least four times yearly to ensure proper maintenance. 

    Policy References




    The purpose of this operating procedure is to ensure the protection of all employees from respiratory




    The Sevier County Board of Education safety office is solely responsible for all facets of this program and has authority to make necessary decisions to ensure the success of this program. The safety office will develop written detailed instructions covering each of the basic elements in the program and may amend these instructions as necessary.


    The Board of Education authorizes the safety office to halt any operation of the school system where there is a danger of serious personal injury. This policy includes respiratory hazards.


    Program Elements

    • The safety officer will develop detailed written standard operating procedures governing the selection and use of respirators, using ANSI as a guideline. Outside consolations, manufacturer’s assistance and other recognized authorities will be consulted if there is doubt regarding proper selection and use. These detailed procedures will be included as appendices to this program.
    • Respirators will be selected on the basis of hazards to which the worker is exposed. All selections will be made by the safety officer.
    • The user will be instructed and trained in the proper use of respirators and their limitations. Both supervisors and workers will receive such instruction from the safety officer. Training will provide the employees an opportunity to handle the respirator, have it fitted properly, test its face piece-to-face seal, wear in normal air for a familiarity period, and wear in a test atmosphere. Every respirator wearer will receive fitting instructions, including demonstrations and practice in how the respirator should be worn, how to adjust it, and how to determine if it fits properly.

    Policy References



    Pre-Employment Physicals

    All newly hired employees must take a pre-employment physical to determine his/her physical abilities and past medical history before beginning work.


    The purpose of this physical is to ensure the proper job duties are matched to the employee's physical ability.


    Injured Employee Rehire

    The school system will not rehire an injured former employee for the same or similar duties after competent legal authority has determined this former employee to be unable, by reason of on-the-job injuries, to continue in his/her former position and permanent disability payment have been negotiated.


    Light Duty Program

    It will be the responsibility of the safety coordinator and personnel director to implement a "light duty" program to encourage injured employees to return to work as soon as possible.


    This policy does not supersede any state or federal law to the contrary.

    Policy References



    The school district will not pay employees injured on-the-job amounts above the workers' compensation weekly minimum limit. Workers' Compensation currently pays two thirds of salary, up to $355 per week, to employees injured on-the-job and off work for more than seven (7) days.

    Policy References



    The workers' compensation administrator in the school district will establish a medical panel consisting of at least three (3) general practitioners as required by the TSBA's Workers' Compensation Trust, policy DB.


    The names of the general practitioners will be posted in conspicuous places throughout maintenance, transportation, clerical, and professional areas of all schools. Any workers' compensation claimant may choose from any of the general practitioners listed on the medical panel for treatment of on-the-job injuries. Any specialized treatment for such injuries must be administered by practitioners or specialists referred by the medical panel.

    Policy References



    If any employee is found to be working without using required protective equipment, the following action will be taken.


    1st Offense - Verbal Warning from the supervisor.


    2nd Offense - Probation - A written warning shall be prepared by the employee's supervisor and placed in the safety coordinator's file.


    3rd Offense - Suspension - An employee may be suspended one work day by his/her supervisor. A suspension notice shall be placed in the employee's safety file. The supervisor shall call a meeting with the employee, supervisor, and safety coordinator.


    4th Offense - Dismissal Hearing


    This policy does not supersede any pre-existing tenure regulations.


    Sate law allows workers' compensation claims to remain unpaid of safety equipment required use is willfully disregarded.

    Policy References



    Last Updated Date: 06/05/2017

    The Sevier County Board of Education (“Board”) recognizes that schools are public property and should be used for activities to enhance the cultural, educational and recreational opportunities in the Sevier County community. This policy governs use of Board facilities by groups not legally and/or directly associated with the Board’s pre-k through twelfth-grade programming. The use of school facilities may be permitted in accordance with this policy at any time when the building level principal (or his/her designee) confirms said facilities are not required for school purposes. Use of facilities by outside groups or entities shall not interfere in any way with the use of those facilities for school purposes. Groups or entities receiving permission for use will be restricted to the dates and hours approved and to the facilities specified.


    I.  Definitions

    “Contractors” should be read to include outside agencies and/or entities the Board or its students contract with to perform academic and/or extracurricular programming, including, but not limited to, Head Start, physical therapy providers, occupational therapy providers, speech therapy providers and the like.


    “Facilities” should be read to include school buildings, grounds, fields or other Board properties used for purposes of providing educational and/or extracurricular programming for students. As used herein, “facilities” should not be read to include support buildings or property such as the bus garage, maintenance facility or the like.


    “School purposes” should be read to mean pre-k through twelfth-grade academic and/or extracurricular programming, including, but not limited to, classes, meetings, and other school-sponsored activities. 


    II.  Usage

    The Board is not required to allow persons to engage in every type of speech or activity by creating limited public forums as to certain facilities. However, the Board shall not discriminate against speech or users on the basis of viewpoints, and any restriction must be reasonable in light of the purpose served by the forum.


    School property may normally be used for a variety of non-school purposes, including, but not limited to:

    • Lectures;
    • Musical programs;
    • Activities used by other governmental agencies;
    • Recreational programs sponsored by churches or other non-profit organizations;
    • Non-profit charitable fund raising;
    • Programs sponsored by service clubs;
    • Non-partisan political forums sponsored by a recognized non-profit community or civic group;
    • Colleges, universities and other area vocational-technical governmental agencies;
    • Non-profit extended day care programs as approved by the Board

    The following groups and/or entities may use Board facilities without rental fees, event supervisor, or associated charges, provided their activities take place during regular custodial hours and do not interfere with those using facilities for school purposes:

    • Board employees, agents or contractors for educational programs or students training;
    • School support organizations, including parent-teacher organizations, booster clubs and the like;
    • Local, state and federal governmental agencies/programs;
    • School alumni groups or associations;
    • Any group that exists solely to support the Board and/or its students.

    Other groups and/or entities may also use Board facilities in compliance with this policy. Those groups and entities include:

    • Community and government groups;
    • Other outside groups or entities approved pursuant to the Facility Usage Process.

    A group or entity using the school facility must abide by all state, local and federal laws and regulations. If the school at issue is closed for inclement weather, any and all facility use will automatically be cancelled. No group or entity may use kitchen facilities unless prior arrangements have been made with the cafeteria manager, principal, Director of Food Service, Assistant Superintendent of Schools (Facilities), and Director of Schools. Under no circumstances can kitchens be used by anyone other than school system cafeteria personnel.


    III. Lease

    The Board leases buildings, grounds and other facilities it determines are not being used or are not needed for school purposes (or in the support of school purposes). All such leases must be approved by the Board and must remain compliant with Board policy and Tennessee law.


    IV.  Rental Fees and Associated Charges

    It is not the purpose of the Board to realize a profit in renting facilities for use by an outside agency. However, the Board, in allowing said use, incurs certain expenses, including, but not limited to, custodial services, heat/air, other utilities and general maintenance. The procedures used in determining the rental fee schedule for use of various facilities is as follows.


    Rental Fees:

    • Minimum Hourly Rate:  $25.00 (Plus Clean-up)
    • Half-day Rate (4 hours):  $100.00 (Plus Clean-up)
    • Daily Rate (8 hours):  $200.00 (Plus Clean-up)

    Any time over 8 hours may be charged $25.00 per hour. Extra charges may be included based on special needs, including, but not limited to, concession stands, scoreboards and time clocks, sound equipment and other materials as negotiated by the building level principal.

    Additional Charges:

    • Custodial Clean-up Fee:  $25.00 per hour or as negotiated by building level principal;
    • Event Supervisor:  $25.00 per hour or as negotiated by building level principal;
    • An additional fee may be assessed per team registered in tournament and competition events. All groups can be subject to clean-up fee and supervisory fee.

    If an over payment occurs, a refund will be issued. If any under payment occurs, an additional bill will be sent for immediate payment. Any failure to pay will void future usage of Board facilities.


    V.  Restrictions

    Kitchens and kitchen equipment cannot be used under any circumstances unless Board cafeteria personnel or other employees are involved in the preparation of food. No outside group or entity may be in the kitchens due to certain laws, regulations and safety issues.


    Concessions may be sold only if approved in advance by the building level principal (or his/her designee). Decorations, advertisements and the like must also be pre-approved by the building level principal.


    None of the following are allowed in or around Board facilities:

    • Gambling;
    • Alcohol;
    • Tobacco;
    • Pornography;
    • Illegal drugs;
    • Profane language;
    • Other lewd or inappropriate activities (as determined by the building level principal).

    All fees and other charges must be made payable to the school at issue by check or money order and received no later than five (5) working days in advance of the rental date with the following forms attached:

    • Facilities Usage Agreement;
    • Certificate of Insurance with the Board as an additional insured (minimum coverage $1,000,000).

    In all cases the Board and/or its administrators reserve the right to charge for services that extend beyond those normally provided.

    Board facilities leased or rented under a Facilities Usage Agreement may not be subleased to any individual, group, entity or organization. No rights under a Facilities Usage Agreement may be sold or in any way assigned to another party.

    The use of computer labs or other technology equipment will not be authorized unless specifically provided for in the Facilities Usage Agreement.

    Board facilities will not be made available to individuals or groups for individual or family affairs such as birthday parties, family reunions, and weddings the like.

    Private tutoring may be conducted at Board facilities only when requested by the school and approved in advance of the start of tutorial activities. All persons conducting private tutoring with students on Board property must have a TAPS background check performed by the Tennessee Bureau of Investigation submitted to the school system. If tutorial activities are not requested by the school, a certificate of liability insurance must be presented.

    Because of technical and replacement cost associated with sound and lighting systems in auditoriums, only school personnel familiar with the use and operation of such specialized equipment can operate said equipment. The cost of these services will be paid by users.

    No group or entity under any circumstances may tamper with electrical, heating or cooling controls. Nothing may be constructed inside or around the facility which will impact or damage said facility.


    IV.  Procedure

    A completed written request form for the use school facilities shall be made to the building level principal at least two weeks prior to, but not more than 45 days prior to, the date of the desired use. All forms must be signed by the building level principal where the activity is being held and submitted to the Board of Education for final approval.

    • Facilities Usage Agreement;
    • Certificate of Insurance with the Board as an additional insured (minimum coverage $1,000.000).

    The approval process will take place in the following order:

    1. Building Level Principal (or his/her Designee);
    2. Secretary to Board of Education;
    3. Board of Education

    Once usage is approved, the Director of Schools or his/her designee can sign the Facilities Usage Agreement on behalf of the Board. Such a designee could include an Assistant Superintendent or the building level principal of the facility at issue.

    Should an objection be lodged against a specific approval or denial of use of facilities by any group or entity, such objection is only valid if it is made in writing to the Director of Schools and bears the signature of the individual, group or entity lodging the objection. Such an objection must be received by the Director of Schools within five days of the approval or denial at issue. The Director of Schools shall review the objection and shall respond in writing within 30 days of receipt.


    VII.  Insurance

    All outside groups or entities will be required to provide a certificate of liability insurance with the Board as an additional insured and an effective date(s) covering the period of use, except where insurance coverage is already provided for activities sponsored by the Board. For athletic activities, the certificate must contain the following statements: “No athletic participants, coaches, fans or the like are excluded under this policy. Said policy remains the primary and sole coverage available as the activity at issue is not being sponsored by the Sevier County Board of Education.” No reservation will be made until all documentation is provided. A certificate of liability insurance must be issued for not less than $1,000,000.


    VII.  Attendance

    All activities must be attended by a Board agent or employee. This individual will be known as the “Event Supervisor.” The Event Supervisor must remain at the activity at all times. The Event Supervisor shall not leave the premises at any time during the activity. In case of an emergency, the Event Supervisor shall attempt to have another Board agent or employee take his/her place. Upon completion of the activity, the Event Supervisor is to verify the facility is secure. In some instances, the building level principal may require the Event Supervisor to attend a short orientation to become familiar with the expectations of the Board, the school and any policies governing facilities usage.

    The Event Supervisor’s primary duty is to protect the Board facility, not manage, direct or supervise the activity. The duties of an Event Supervisor include, but are not limited to, the following:

    • Stay the entire time a Board facility is being used by an outside group or entity;
    • Obtain a key(s) for the facility and find out what areas are to be open or off-limits;
    • Tour the facility regularly at least every 15-20 minutes, making your presence apparent;
    • If someone should not be there and/or refuses to leave, immediately call law enforcement;
    • Allow no one to wander through or explore off-limits areas of the facility;
    • Following the activity, secure the facility, make sure everyone leaves and lock all doors.

    If an injury occurs during the activity, the Event Supervisor shall not admit any responsibility on behalf of the school system. Sevier County Central Office handles accident information and related reporting. As soon as possible, the Event Supervisor will complete an incident or accident report with any relevant names and telephone numbers as well as a short description of what occurred. The Event Supervisor will then submit said report to the Central Office (Attention Assistant Superintendent - Administration), while also keeping a copy for the school’s records.


    If property damage, theft or any other non-dangerous crime occurs during the activity, the Event Supervisor will call law enforcement and file an appropriate report. The Event Supervisor will make a copy of said report and later submit it to the Central Office (Attention Assistant Superintendent - Administration).


    For after-hours/weekends/ holiday activities, Event Supervisors may call the emergency number at: (865) _____-________. The Event Supervisor must leave a phone number where he/she can be reached and the location of the emergency. Good judgment is an important factor when determining whether or not a situation should be considered an emergency. For example, any natural disaster, utility malfunction, or equipment failure that presents imminent danger to life, limb or property is an emergency. Other emergencies may include, but are not limited to:

    • Fatality;
    • Injury requiring emergency medical personnel/transportation;
    • Complete heating failure;
    • Total power outage;
    • Vandalism;
    • Break-in;
    • Sudden roof damage/collapse;
    • Fire sprinkler leak;
    • Water infiltration to the facility causing damage;
    • Inability to secure the facility;
    • Major plumbing issues resulting in flooding;
    • Structural building damage that occurred suddenly.

    View or download the Facilities Usage Agreement using the link below.

    Facilities Usage Agreement

    Policy References



    Facilities Usage Agreement for ETSU

    Board Policy 712A Sevier County Board of Education

     This agreement, made and entered into on this the ________ day of ________________, by and between the Sevier County Board of Education, by and through the Director of Schools or his/her designee (hereinafter referred to as “Board”), and _____________________________________________________, (hereinafter referred to as “User”).

    That for and in consideration of the terms and conditions contained herein, and pursuant to the Board’s Use of School Facilities Policy, the parties agree as follows:

    1.      Board shall allow User to utilize the following facilities of ______________________________________ School.

    Brief Description of Facilities – Specify any Special Needs/Equipment




    2.      The utilization period shall be from ___________________________________________ (Beginning Date/Time)

    to ______________________________________________________________________ (Ending Date/Time).

    3.      The Event Supervisor will be ___________________________________________________________________.

    4.      It is agreed by and between the parties hereto, that, to extent permitted by law, the Board shall not be liable to User or any of its employees, agents, heirs, participants, spectators, or any other third-parties, for any injuries, claim for injuries, deaths, and damages resulting therefrom or for any property damages or other damages which User, its employees, agents, heirs, participants, spectators or other third-parties might sustain while on or in Board property.

    5.      User agrees to carry at its/their own expense, liability and property damage insurance with minimum limits of ONE MILLION DOLLARS ($1,000,000) per occurrence. User is self-insured. User shall provide a certificate of insurance.

    6.      User states that it has inspected the Board property referenced and described in Paragraph No. 1 and any adjoining area and that same is satisfactory for Use’s use.

    7.      User, together with all of its employees, agents, heirs, participants and spectators, shall leave the property referenced and described in Paragraph No. 1 clean and free of debris following the activity(ies) at issue. In the event User fails to do so, the determination of which shall be solely that of the Board, User shall pay to Board a clean-up fee (time and a half applicable wages, plus matching wage expenses due and any additional expenses necessary) to be due and immediately payable within 30 days of receipt billing. A custodial fee will be assessed to User.

    8.      Any and all claims against the state of Tennessee, its officers, agents, and employees in performing any responsibility specifically required under the terms of the Agreement shall be submitted to the Board of Claims or the Claims Commission of the state of Tennessee. Damages recoverable against the state of Tennessee shall be limited to claims by the Board of Claims or the Claims Commission pursuant to Tennessee law.                 

    Policy References



    No school or community organization, employee, student, or other person may use the school or system name in any promotional manner or for personal benefit without the prior approval of the Sevier County Board of Education.

    For athletic camps, band camps, cheerleading camps, and similar activities, the Board will accept no liability for these activities and holds the sponsoring agency or person responsible for ensuring that the Board is not held liable.

    Policy References



    Last Updated Date: 09/09/2019

    The Sevier County Board of Education will use the state of Tennessee’s definition of equipment as follows: is a tangible non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit; sensitive minor equipment is defined as moveable, high-risk, sensitive property items purchased with a cost between $500.00 and $5,000.00, such as computers (i.e., laptops, tablets), weapons, TVs, and cameras.

    All equipment and materials placed in school buildings by any group or organization become the property of the Sevier County Board of Education.

    All employees are responsible for the materials, equipment, and supplies assigned to them.

    Every employee is expected to report the misuse of materials, equipment, and supplies that he/she may have knowledge of. Should any equipment be stolen, it will be reported to local law enforcement and a police report will be obtained and maintained on file.

    Educational equipment items purchased with federal funds will be inventoried on an equipment log/data base to include description, serial/other identifying numbers, source, titleholder, acquisition date, cost, percentage of federal participation in cost, location, change in location, change in condition, and disposition date and sale price.. The system will have a plan for these equipment items requiring regular maintenance to insure that the equipment attains a normal life expectancy. If such equipment is disposed of, the system will assess a residual value of the equipment before disposal. If the residual value exceeds $5000.00, the system will refund the federal government its fair share of the proceeds from the disposition. The system will notify the state department of education of our schedule for physical inventory of equipment and notify the state department of education of the results of the inventory once completed.

    All items of equipment (with the exception of those federally funded items listed in the paragraph above) having a residual value of $0.00 to $500.00 may be disposed of without the necessity for bids. Such disposal will be documented by the use the surplus disposal form that may be obtained through the finance department.

    Policy References



    School food service will comply with all rules and regulations pertaining to health, sanitation, internal accounting procedures, and service of foods, and will meet all state and federal requirements necessary for participation in the federal lunch program.

    The food service supervisor will provide technical assistance in the food service program. The principal of each school is responsible for administering the program in his/her school. All products and services necessary for the operation of the food service program will be procured under the direction of the cafeteria manager except for large equipment which will be bid and procured centrally. The procurement by the manager must follow the procurement plan approved by the Board.

    When food service facilities are used by outside agencies, an adequate fee will be charged and the manager and principal will ensure that no USDA commodities or supplies provided for the regular program are used.

    Students will be permitted to bring their lunches from home and to purchase appropriate beverages and incidental items at school.

    The criteria and procedures for determining a student's needs and steps in securing for students no-cost or reduced-cost meals are established at the state and federal levels and will be followed in this system.

    Any sale of food and beverages by the school must adhere to the guidelines of the food service program as set at the state and federal level.

    The food service program will utilize the offer versus serve selection process using appropriate federal and state guidelines to allow the students in the system a wider choice of foods. In schools with students in either kindergarten or first grade, principals may choose to serve these young students rather than follow the offer versus serve guidelines due problems that could develop because of age and/or physical size.

    Policy References



    The insurance program will provide coverage in a minimum of the following broad categories:

    • Property - Buildings and contents against fire, extended coverage, vandalism and malicious mischief, boiler and machinery explosion, and vehicles.
    • Liability - Board members, superintendent, and employees resulting from their duties.
    • Worker's compensation.
    • Fidelity - Blanket bond and fiscal agent's bond as required by statute.

    Employee insurance protection will be provided as covered under the teacher contract and as directed by the Board for non-certified staff.

    Policy References



    The Sevier County Board of Education will, from time to time, approve the use of school facilities for summer programs, basketball camps, and other such programs that are not sponsored by the school system or the school. The individual(s) or group that sponsors the activity must adhere to the following requirements:

    • Any literature, solicitations, correspondence or written communications of any type must not be done upon the letterhead of any of the schools or of the system itself;
    • Any program be solely designated as the program, activity, or camp of the individual(s) or group conducting the program;
    • Before any solicitation materials are mailed, displayed, or distributed, the materials must be approved by the superintendent or his/her designee; and
    • Any written materials concerning the program, activity, or camp bear this disclaimer:

      The foregoing program/camp is not sponsored by, endorsed by, or a program/camp in anyway conducted by, under the control of, or sanctioned by the Sevier County Board of Education/School System. This program/camp is solely the program of ___________ (name of individual(s) or group) and as thus any matters in connection therewith are the sole responsibility of ____________(name of individual(s) or group).


    Policy References



    Last Updated Date: 11/05/2007

    Individuals registered as sex offenders in Tennessee or any other state are prohibited from the premises of any school in the Sevier County School System, except for the limited circumstances stated in this policy.


    Employment - Any individual listed by the state of Tennessee or any other state as a registered sex offender is ineligible for employment within the Sevier County School System.


    Presence in School Property - No registered sex offender, whose victim was a minor, shall come on, about, or within 1000 feet of a Sevier County School System’s school property line except as provided below. If any employee of the school district becomes aware of any registered sex offender’s presence on school property, he/she will immediately inform the principal who shall direct the individual to leave the premises immediately. The principal shall request assistance from local law enforcement authorities (including the SRO) if the offender resists the principal’s directives. If the registered sex offender violates this restriction of coming on to school property, the principal will report this violation to the Director of Schools or other appropriate official in the system central office. After conferring with legal counsel, appropriate action will be taken.


    Parents who are registered sex offenders - The principal may modify the “Presence on School Property” section of this policy to allow a parent who is a registered sex offender to drop off and pick up his/her child from school and to come onto campus for parent/teacher conferences. The parent, however, may come to school for the stated business only. Further, when coming in the

    building, the parent must come to the front office only.


    The principal shall speak with the parent upon learning of his/her status as a sex offender to communicate the restrictions of this policy and to establish open dialogue with the parent, as much as is possible or reasonable. The principal shall take all appropriate measure to protect the privacy of the sex offender’s child.

    Policy References


    719 SECURITY

    Last Updated Date: 02/09/2009

    The director of schools will establish procedures as required to adequately protect school property which will include, but not be limited to:

    • Closing and securing teacher work areas when being left unattended or at the end of the day;
    • Denying students permission to use the classrooms, laboratories, gymnasiums, or other school facilities or equipment without appropriate adult supervision;
    • Controlling the issuance of building keys and master keys;
    • Developing programs which contribute to the proper care and use of school facilities and equipment; and
    • Equipment purchased with federal funds shall be managed as directed by federal and state law.

    The principal will call law enforcement officials in cases involving illegal entry, theft, or vandalism.


    The principal will notify the director as soon as possible after each case of vandalism, theft, illegal entry, and building damage.


    The director of schools or designee is authorized to sign a criminal complaint to press charges against perpetrators of vandalism against school property.


    The unauthorized distribution of security codes will be punishable in an appropriate manner and could include termination.

    Policy References



    Last Updated Date: 02/08/2016

    In keeping with the vision the Sevier County School District, focus will be directed toward the elimination of energy and utility waste to achieve energy savings while enhancing the quality of the educational environment. Sustainable practices are not only economically efficient and environmentally sensitive; they are conducive to the well-being of all district employees, teachers, and students. Energy management policies can have an important impact on the quality of the learning environment, particularly in the areas of lighting and indoor air quality.


    Sevier County School System has adopted the following energy management guidelines:

    •  Every person is expected to become an “energy saver” as well as an “energy consumer.”
    • The staff member is responsible for implementing the guidelines during the time that he/she is present in the instruction room or office.
    • The organization is committed to and responsible for a safe and healthy learning environment.
    • To complement the organization's behavioral-based energy conservation program, the organization shall develop and implement a preventive maintenance and monitoring plan for its facilities and systems, including HVAC, building envelope, and moisture management.
    • When practicing or using the gym, only use lights over the gym floor.
    • Portable heaters are not to be used
    • Personal refrigerator and microwaves are not allowed in classrooms
    • Do not prop open windows or doors when heating/cooling is in use.
    • All lights are to be turned off when a room is not in use.
    • Do not turn on lights until absolutely necessary on football field, baseball field, and softball field.
    • Be aware of light, heating and air conditioning costs in practice facilities. Turn off lights and adjust thermostats when not in use.
    • Turn off all exterior lighting that is not automatically controlled including canopies and parking lot lighting at the end of the day.
    • Custodians are to turn light on in room they are cleaning, one room at a time.
    • Do not leave on lights for the custodians to turn off.
    • Water needs to be turned off when not in use and needed repairs must be reported.
    • All computers, printers, calculators and copiers must be turned off at end of the school day. Turn off all power strips.
    • All outside organizations using our facilities need to be advised of our energy conservation efforts. Failure to comply will result in the organization not being able to use school system facilities and will be deemed a material breach of the facilities agreement.. The Energy Management Plan (EMP) is divided into four components – Education, Waste Reduction, Retrofit Projects, and Monitoring and Assisting. Due to the increasing cost of energy, the district's objectives we will pursue the following action tasks as they pertain to these components:


    • Encourage the use of educational programs that relate to energy use and conservation.
    • Conduct an energy-training for principals, teachers, and staff that provides specific steps tailored to each school on how to reduce energy waste.

    Sustainable Practices:

    • Turn off lights when area is left unoccupied.
    • Turn off machines and equipment when not needed.
    • All lights (inside and outside) must be turned off each day after the buildings are locked for the night. Timers must be adjusted for such hours.
    • Water heaters must be set for usage time only (pre-heat should be 30 minutes).
    • Water heaters that are never used must be turned off (e.g. custodial rooms).
    • Kitchen equipment must be turned on for usage time only (pre-heat should be 30 minutes).
    • The amount of athletic lighting used should be appropriate for the activity and used only when necessary (e.g. use lights only when it is dark).
    • Use appropriate partial lighting for after-hours activities (e.g. partial banks of lights for practice or group meetings).
    • Review the activities scheduled, so as to meet the needs of the group (e.g. small group – small room).
    • Review use of facilities by outside agencies (can they be housed outside of the school setting)?
    • After-school activities must be housed with HVAC efficiency taken into account. (At some schools using even one room requires the entire building or school’s central HVAC system to be turned on.)
    • Irrigation of facilities must follow state and local regulations.
    • Water cooler thermostats are to be set at the highest setting.
    • The use of personal appliances (e.g. microwaves, coffee pots, heaters) are not permitted in student instructional/counseling areas (personal appliances in teacher planning areas may be considered appropriate).
    • Identify additional items of equipment that can be turned off during extended school closures.
    • State Requirements for Educational Facilities (SREF) standards for indoor air quality shall be observed.
    • HVAC systems should be turned on no sooner than necessary prior to students’ arrival and must be turned off as soon as practical after the completion of school activities.
    • Thermostats must not be tampered with to alter HVAC pre-set temperature ranges.
    • In any area where HVAC is in operation, doors and windows must remain closed.
    • Planned evacuation drills must take place during non-peak HVAC hours.
    • Return airflows must be unrestricted. When feasible, schedule wet deep cleaning of carpets during the dryer times of the year.

    Information Guide for School Officials


    For the Energy Specialist

    • The Energy Specialist performs routine audits of all facilities and communicates the audit results to the appropriate personnel.
    • The Energy Specialist is responsible for either directly or indirectly making adjustments to the Organization’s Energy Management System (EMS), including temperature settings and run times for Heating, Ventilation and Air Conditioning (HVAC) and other controlled equipment.
    • The Energy Specialist provides monthly energy savings reports to facility administrators detailing performance results.

    For the Principal

    • The facility administrator is responsible for the total energy usage of his/her facility.
    • Establish an Energy Smart Team for your campus.
    • Make sure room temperatures are consistent with the Sevier County School Board adopted Energy Management Program.
    • Blinds or drapes on windows that receive direct sunlight should be closed when air conditioning systems are on and at night during the winter.
    • Do not use assembly areas, such as the auditorium or gymnasium, for small groups that can comfortably meet in smaller areas.
    • Schedule the use of classrooms and other spaces wisely to reduce energy consumption. Do not allow teachers or students to use vacant classrooms. Use the fewest number of rooms necessary for summer and night programs. Schedule teachers into one room for preparation periods, and place support staff in fewer rooms, if possible.
    • Schedule classes to maximize the utilization of classroom space in the buildings.
    • Implement a lighting procedure. Keep lights off when space is unused.
    • Reduce the movements of students and staff in and out of buildings.
    • When repainting buildings, specify light, reflective colors.
    • Establish a resource center for energy education in your school. Take advantage of Project Green Machine resources.
    • Solicit feedback from students and staff on energy conservation.
    • Inform the public, parents and other groups about your school’s energy conservation efforts.

    For the Teacher

    •  Do not block classroom air supply and return grills with furniture or displays.
    • Keep classroom doors and windows shut when heat or air conditioning is on.
    • Close all windows and doors when leaving the classroom at the end of the day and turn off all machinery and lights.
    • Do not cover or block thermostats.
    • Do not adjust thermostats beyond the Energy Management Program guidelines.
    • Report faulty thermostats and other equipment that may be malfunctioning.
    • Wear warmer clothes in cold weather and encourage students to do the same.
    • Wear cooler clothes in hot weather.
    • Combine classes when practical, especially when using A/C or heating equipment.
    • Involve students in monitoring energy usage.
    • Turn off lights when leaving room

    For Custodians

    • Check for proper thermostat settings and functions
    •  Check for overheated and over cooled areas.
    • Turn off power ventilators and exhaust systems when not needed.
    • Isolate unoccupied spaces from heating and cooling systems.
    • Turn off lights in unused spaces.
    • Disconnect all unused electrical equipment.
    • Follow procedure for turnoffs during weekends and vacations.

    For Maintenance

    • Check all building insulation, caulking and weather-stripping. Repair caulking and weather-stripping as necessary.
    • Inspect heating and air conditioning equipment periodically.
    • Replace worn seals, fittings, traps, etc., check ducts for leakage.
    • Check the hydraulic system pipes that pass through uninsulated areas.
    • Keep refrigerator compressors and condensers clean.
    • Inspect drinking fountains for proper operation and leaks.
    • Check all plumbing for leaks. • Reduce hot water temperatures to 120 degrees F except in food preparation areas.
    • Secure all attic and roof hatches.
    • Replace ceiling tiles when dislodged, broken or missing.
    • Keep door closer in good working condition.
    • Repair damaged windows and doors immediately.
    • Adjust timers to coincide with changes in Eastern Standard Time and Daylight Savings Time.
    • Inspect and clean water coolers.

    For Staff

    • Staff cooperation in support of energy management practices starts with effective communication. Most school-based personnel are not aware of energy costs in the operation of their school. One obvious way to develop staff awareness of energy waste is to regularly communicate energy costs.
    • How these costs are communicated can make a big difference between staff being mildly interested in saving energy or highly motivated to take an active role in the conservation of energy. The impact of energy waste becomes real when energy costs are expressed in terms of numbers of teaching positions or textbooks instead of just dollars. If a conservation program is to work, the staff at each school site must understand and support it. Here are some suggestions for communicating the high price of energy to staff in order to interest school people in changing wasteful habits.
    • At school staff meetings, discuss energy costs and practical ways to reduce waste.
    • Advertise the use of energy in visible places, such as bulletin boards, front lobbies, newsletters, etc.
    • Conduct periodic energy contests on school energy use. There are a number of methods to bring about competition in saving energy among teachers and students.
    • Involve School Advisory Councils, PTO’s and other community groups in an effort to gain support for energy conservation.
    • When staff is made aware of the impact that energy costs have on the school’s budget and are motivated to reduce energy consumption, there are several opportunities that can be used to make them a part of the solution. These are some suggested strategies:
          • Turn off lights and air-conditioning when they are not needed.
          • Be sure classroom doors and windows are kept closed when heaters or air conditioners are operating.
          • Cooperate with the energy audit team to see that the ideas suggested are followed.
          • Organize a student energy patrol (elementary or middle school) or a student energy commission (middle or high school) to help monitor school energy use.

    For Students

    • Students can become a strong force in helping schools realize energy savings. Many young people today subscribe to programs designed to preserve our natural resources. The importance of conserving these resources and being a part of the “team” to actually save energy around the school is an important start in a successful program. This can be realized in part by the following:
    • Giving students an opportunity to learn energy savings skills they can use at school and at home.
    • Ask students to chart and organize school energy data that in turn can support the overall effort.
    • Students can feel pride in their school when they work to make it a better place.
    • Since there are more students than staff, involving students creates more energy savers.
    • Staff will be more likely to save energy if reminded by students.
    • In order to foster enthusiasm and involvement in energy savings activities, teachers should:
    • Give students a challenge to let them know they can make a difference in energy costs.
    • Provide opportunities for recognition and sponsor awareness contests that are available through energy conservation programs.
    • Emphasize “extras” that could be purchased with Incentive Program dollars.

    Policy References



    Last Updated Date: 08/12/2019

    All school bus routes shall be arranged in such a way as to travel the shortest possible distance from the time the first student is picked up until the trip is complete. The transportation supervisor will be responsible for surveying all bus routes and scheduling bus transportation, including the determination of bus stops and the assignment of students. Students shall not be in transit to and from school more than one and one-half hours each way.


    Every bus driver, at the beginning of the school year or, in the event that the driver is hired during the school year, at the time of hire, shall be informed of all the policies and procedures in place regarding the transportation of students.


    Once the official route is begun, stops shall only be made to take on, discharge or transfer students. Buses are not to stop at stores (or make any other non-designated stops except for emergencies) when transporting students.


    By State Law and for the safety of our students, drivers are not authorized to drop off students without a note from the school, pre-authorized by the parent in writing, at any location other than the place where the student is lives or is normally picked up in the morning. Any student without a note shall be returned to the school. No student may exit the bus at a destination other than that students designated bus stop unless this procedure is followed.


    If a parent chooses to send his/her child to a school in the system for which the student is not zoned, the parent must provide transportation to and from that school.

    Policy References



    Last Updated Date: 08/12/2019

    School buses shall be maintained and operated in accordance with state law and State Board Rules and Regulations. [1]


    Each bus shall be equipped with the phone number for reporting safety complaints. This number shall appear on the rear bumper. [2]


    To avoid the financial burden of replacing an aging bus fleet at any one time, the board shall attempt to replace a certain number of buses each year on a rotating basis.


    All accidents, regardless of the damage involved, must be reported to the transportation supervisor, including incidents in which any part of the bus contacts any other object or vehicle.


    The Superintendent or designee shall develop procedures to ensure compliance with the statutory and regulatory requirements for the transportation program.



    The Superintendent shall appoint a transportation supervisor for the system. He/she shall be responsible for the monitoring and oversight of transportation services for the district.


    The transportation supervisor shall complete a student transportation management training program upon appointment. Every year the transportation supervisor shall complete a minimum of four (4) hours of training annually.


    The Superintendent or designee shall ensure that training is completed and provide the state department of education with appropriate documentation.


    The following procedure will govern how students, teachers, staff, and community members shall submit bus safety complaints:

    1.  All complaints shall be submitted to the transportation supervisor; and
    2. Forms may be submitted in person, via phone call, mail, or email.
      1. Written complaints shall be submitted on forms located on the district’s website. In the case of a complaint received via phone, the person receiving the phone call shall be responsible for filling out the form and submitting it to the transportation supervisor.

    The transportation supervisor shall begin an investigation of all bus safety complaints within twenty-four (24) hours of receipt.

    Within forty-eight (48) hours of receipt of the initial complaint, the transportation supervisor shall submit a preliminary report to the Superintendent or designee. This report shall include:

    1. The time and date the complaint was received;
    2. The name of the bus driver;
    3. A copy or summary of the complaint; and
    4. Any prior complaints or disciplinary actions taken against the driver.

    Within sixty (60) school days of receiving the initial complaint, the transportation supervisor shall submit a final written report to the Superintendent or designee that details the investigation’s findings as well as the action taken in response to the complaint.

    An annual notice of this complaint process shall be provided to parents and students. This information will be made available on the district website.



    The transportation supervisor shall be responsible for the collection and maintenance of the following records:

    1. Bus maintenance and inspections forms;
    2. Bus driver credentials, including required background checks, health records, and performance reviews;
    3. Driver training records; and
    4. Complaints received and any records related to the investigation and complaints.

    [1] TRR/MS 0520-01-05-.02(1); Tenn. Code Ann. § 49-6-2109
    [2] Tenn. Code Ann. § 49-6-2116(d)(3)
    [3] Tenn. Code Ann. § 49-6-2116(a)-(c)
    [4] Tenn. Code Ann. § 49-6-2116(d)(2)
    [5] Tenn. Code Ann. § 49-6-2116(d)(5)

    Policy References



    Last Updated Date: 08/12/2019

    All District facilities built before January 1, 1998 shall be tested for lead in drinking water every two (2) years. The Director of Schools or his/her designee shall develop appropriate administrative procedures to facilitate this testing and address any necessary corrective action.



    If water testing results show that lead levels exceed fifteen parts per billion (15 ppb) but are below twenty parts per billion (20 ppb), that district facility/school shall conduct lead level tests on an annual basis. This shall continue until tests show that the lead levels are under fifteen parts per billion (15 ppb).


    If water testing results show that lead levels equal or exceed twenty parts per billion (20 ppb), the district facility/school shall immediately remove the drinking water source from service. The drinking water source shall not be available for use until retesting confirms the water lead level does not exceed twenty parts per billion (20 ppb). If corrective action is taken, retesting shall occur within ninety (90) days.


    The Director of Schools or his/her designee shall notify the appropriate authorities within twenty-four (24) hours of a test result showing that lead levels equal or exceed twenty parts per billion (20 ppb). Parent(s)/guardian(s) shall be notified within five (5) business days of such test result.

    Policy References